COVID Guidelines

BTV COVID-19 Guidelines

Between The veils is so excited to finally be bringing The Gathering Paths to you for our highly anticipated in-person conference.

We know our attendees are just as excited as we are about gathering face-to-face again, and with that excitement also brings up many concerns about how we will be handling safety around covid-19.

In order to keep our community safe, healthy, and accessible, we will be requiring proof of full covid-19 vaccination status, or proof of a medical exemption with a negative test result that is taken within 72 hours of arrival to the conference.



Is there a mask mandate?

Within Between the Veils conference spaces such as vendor room, community suites, and program spaces.

Presenters may or may not be wearing a mask during presentations.


What do we mean by "full COVID-19 vaccination"? 

Full COVID-19 Vaccination means one of the following for attendees who are 5 years of age or older:

  • Two doses of an mRNA vaccine such as Pfizer-BioNTech or Moderna plus at least one booster (three shots total)
  • One dose of Janssen (Johnson and Johnson) plus one Pfizer-BioNTech or Moderna booster (two shots total)
  • Having at least one of the above shots within 6 months (at least one shot)

We highly recommend, but do not require, updating with vaccine boosters for those eligible. CLICK HERE to learn more about CDC booster recommendations.

We use the CDC Interim Clinical Considerations as our reference, as those are responsive to the shifting nature of the pandemic and the evolving nature of the science.  We will also accept other vaccinations recognized under the CDC guidelines, such as AstraZeneca, Novovax etc.


What forms of vaccination proof are accepted?

  • The original, a photo, PDF, or screenshot of a completed CDC COVID Vaccination Record Card, or other formal state COVID immunization record, or
  • A digital QR code provided by certain states (e.g. New York, California) or in EHR systems like MyChart, compliant with the SMART Health Card Framework.

All vaccination proof will be held in confidence, will be used solely for processing The Gathering Paths registrations, and will be deleted after use.


What exemptions are possible?

  • Presently, those under 5 years of age cannot be vaccinated; those youths are welcome with their fully-vaccinated families.
  • A very limited number of medical exemptions may be granted.  Anyone applying for an exemption must provide supporting documentation from their health care provider, and this documentation will be closely reviewed with the assistance of appropriately-skilled professionals. We may request additional documentation, and may require other mitigation strategies as a condition of admission.
  • In addition, a negative result from a covid-19 test taken within 72 hours of the conference must be provided. Test results can either be from a PCR test or a rapid test onsite.


Will religious exemptions from vaccination requirements be accommodated?

Religious exemptions will not be accommodated at this time.


Would you accept natural immunity, such as prior COVID infection, instead of vaccination?

Natural immunity will not be considered as a replacement for vaccinations. Per the above CDC guidelines, immunity gained through infection is neither as reliable nor as durable as immunity given through vaccines, especially with the latest strains.  Those guidelines also state clearly that vaccination is appropriate upon recovery from COVID.


Do you make any exception for beliefs that are contrary to the idea of vaccination (such as distrust of government, belief that vaccines are harmful or ineffective, alternative ideas about how to achieve immunity)?

We are aware that a considerable number of people have passionate feelings against taking the vaccines.  You have the right to those beliefs, and do not have to take a vaccine -- but in doing so, you are choosing not to attend The Gathering Paths 2022.


What happens if the CDC recommendations change or if local guidelines change within Santa Clara County and/or the city of San Jose, CA?

We will keep this web page detailing COVID-19 requirements for attendance updated.  We are closely monitoring CDC recommendations to address the COVID pandemic, and will take any changes as they come.  COVID is a dynamic and shifting threat, and we will follow the best available guidance as it evolves.


What about medical privacy, and HIPAA?

BTV is asking for your consent to see the medical record pertaining to vaccination, and you have the option to decline. This is a voluntary disclosure, which is allowed under medical privacy laws.  You may withhold this information, and thus choose not to attend The Gathering Paths 2022.

All vaccination proof will be held in confidence, will be used solely for processing registrations, and will be deleted after use.  Any medical information voluntarily provided in support of an application for a medical exemption will be shared only with appropriately-skilled professionals solely for determining the exemption status, and will be deleted after use.


Questions? Email