Reserving Hotel Rooms

HOTEL RESERVATIONS

Those who have pre-registered for the conference will receive early access to reserve a hotel room on June 1st 2022 at 12 pm PDT.

If there are any rooms available after those who have pre-registered, a link for hotel reservations will be posted here on June 8th.

If you need an ADA-accessible room, please indicate this on your registration. Those with accessibility needs indicated on their registration will get special priority access to reservations for ADA-accessible rooms while they are available.

 

PARKING:
The daily fee at the hotel is $14 per car for conference attendees.

 

SMOKING OR VAPING:
No vaping, smoking, candles, incense, or combustible of any kind are allowed inside the hotel walls including outdoor areas such as balconies and patios.  The heat and smoke detectors in the hotel are excellent. They will enforce this restriction with a $300 cleaning fee on any room where smoke or vaping of any kind has been used.

There is an outdoor smoking area outside the main entrance across from the lawn area. There is an additional outside smoking area and a pop-up in the parking lot outside the elevator lobby. We ask that you use these areas and do not smoke anywhere near the main entrances to the hotel, not even if you are more than 25 feet away.  Because we are sharing the hotel with the general public lots of people will be smoking in places that they shouldn't. Please set a good example and only use the designated smoking areas.

Photography, Video and Audio Recording Policy: No pictures or recording of anyone without their express consent, including and especially inside of presentation rooms.

The Gathering Paths
August 5th - 7th, 2022

DoubleTree Hotel, San Jose, CA

PRESENTERS, SUITE HOSTS, AND VENDORS

Our conference Presenters and Partners (Sponsors, Community Suite Hosts, and Vendors) will also have access to room booking before the general release date on June 1st. Please watch your email for updates on this. (All presenter slots for our 2022 event have been filled.)

STAFF ROOMS

Conference Staff (people who give 24+ hours of volunteer assistance to the conference) are offered a free partial room credit, to be shared with other Staff, and do not need to book their hotel rooms through the Doubletree's reservation system. If you are a Staff member, your Division Head will help you with your reservation.

Please note Volunteers (those who work fewer than the number of hours required to be considered "Staff" do not qualify for a room credit and should plan to reserve their room by using the link along with other registrants.

Interested in becoming a Staff member? We have open roles!

Questions? Email info@betweentheveils.org